Editing Guidelines and Process

We prefer an introductory discussion (usually in email) regarding expectations, but the following guidelines and process option descriptions should suffice as a basic understanding of how we prefer to work with you. If you have a different expectation or need, we can resolve that in the project on-boarding.

• Mutual Respect
  • In general, the writer-editor relationship can often become contentious. As writers and editors, we understand the passion and self-significance imparted to a piece of writing. So, we are as accurate, thorough, honest, objective, instructive, respectful, and encouraging as possible.
• Document Format
  • Word (docx or rtf) files are the most effective, but pdf files are also acceptable, preferably text-based.
  • The easier it is to work with your document, the more efficient and effective we will all be.
• Changes Tracking and Comments
  • Simple rules implementation (punctuation, typos, spelling, etc.) are made directly in the text with Track Changes.
  • More substantive changes are described in comments describing the perceived issue with suggestion(s) to fix.
  • Larger sections may be rewritten and added immediately after the original text.
• Editing Process Options
  • Two-Step: A two-step editing process is most effective and efficient:
    • Copy editing final draft (before layout).
    • Proofreading final layout.
  • One-Shot: For a more economical review, a “One Shot” edit of final layout is available, combining copy editing and proofreading into a single review, with the following understanding:
    • Some recommendations may conflict or become moot based on higher/lower level recommendations.
    • Manuscript changes are more difficult for the content creator to execute as they may require layout changes.